Tuesday, 9 July 2013

Accounting Technician I-In House

Accounting Technician I-In House

Closing Date/Time: Fri. 07/12/13 11:59 PM Pacific Time
Salary: $3,233.00 - $3,930.00 Monthly
Job Type: Full-Time
Location: District Office-Coalinga, California

West Hills Community College District 
12 Months a year 40 Hours a week
Range: 47 $3,233-$3,930 month
12 Vacation Days/21 Sick Days/$50,000 Life Insurance Policy/$25,000 Accidental Life Insurance Policy/ Medical/Dental/Vision/Prescription, Disability Insurance.
Employee Educational Assistance

Current Employee Retirement Contribution is 7% of monthly salary
Current Employee Contribution for Insurance Premium
$149 per Month for Plan A 100%
$63 per Month for Plan B 90%
Plan C 80% covered by District
HDHP Plan covered by District

 Mandatory Union Deductions 1/10 of 1 ½% of annual income not to exceed $367.50.

 No unit member may seek a transfer until he/she has satisfactorily completed his/her probationary period in his/her position.


Processes accounting transactions, prepares account adjustments based on pre-approved forms and formats, and reconciles financial information for general and special funds including reimbursed services.The Accounting Technician I processes and prepares documents used for further action and on data entry to pre-established formats. Advancement to Accounting Technician II requires expanded knowledge of accounting, sufficient to maintain complete accounts such as accounts payable, student accounts, or categorical funds. 

Reconciles funds from daily cash transactions of various departments. Receives incoming cash revenues and balances against receipts. Prepares cash deposits for shipment to banks. Enters deposits into the accounting system and verifies amounts from bank receipts.
Processes and distributes refund requests, issues checks, student refunds, financial aid, and other checks according to instructions and balances in student accounts. Verifies that disbursements match source documentation. Sorts, classifies, and mails checks according to established procedures.
Orders cash from banks and prepares revolving cash drawers to serve campus needs, verifying amounts.
Receives cash drawers from other departments, reconciles cash using hand counts, spreadsheets, and coin counting equipment, and matches to supporting documentation.
Monitors balances and collects payments on student short term loans, accepts payment for returned checks, and transmits bad debt information. Accesses student records to place holds pending satisfaction of amounts owed.
Receives documentation and assists in posting journal entries prepared by others to general ledger. Assists in monthly reconciliation of various accounts.
May analyze student refund requests by determining eligibility and amount of refund, researching student accounts and calculating ending balances. Places and clears holds on student records, as appropriate.
Disburses petty cash. Releases cash to authorized personnel, verifying proper signature and documentation.
Accepts payments on account and prepares receipts using a cash register or hand receipt.
Types/keyboards general office correspondence.
Maintains currency of knowledge and skills related to the duties and responsibilities.
Performs other related duties as assigned.


Requires a basic knowledge of the practices and terminology of bookkeeping and accounting data entry practices, accounting office clerical procedures and methods for maintaining source documentation files. Requires knowledge of cashiering, including knowledge of individual account cash control, receipt, disbursement, and allocations of funds. Requires a basic knowledge of admissions and financial aid transaction procedures relating to student records, cash receipts and disbursements. Requires sufficient writing skills to prepare basic business correspondence and account footnotes. Requires sufficient math skills to compute sums, quotients, products, ratios, percents, and portions. Requires sufficient human relations skills to convey procedural information to others and to deal effectively with others on financial transactions.


Requires the ability to maintain a complete set of records and reports consistent with defined requirements. Requires the ability to accurately tally account details. Requires the ability to interact with a wide range of customers with courtesy and patience. Requires the ability to maintain the confidentiality of student records and information. Must be able to perform the clerical and record keeping duties of the position including operation of computer software programs designed for accounting and student information. Requires the ability to work cooperatively and productively with others.


Incumbent must be able to work in an office setting engaged in work of a primarily sedentary nature. Requires ambulatory ability to retrieve files and stand at a counter for customer service transactions. Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key, arm/hand movements to retrieve work materials from storage files, and operate a variety of general office equipment. Requires visual acuity to read computer screens, printed material, and detailed account information. Requires auditory ability to carry on conversations over the phone and in person.


Work is performed indoors where some safety/security considerations exist due to handling of large sums of cash.

NOTE: Minimum qualifications and required materials must be met/received by the last day of the filing period.


The position requires completion of high school, or the equivalent, with coursework in bookkeeping or accounting and computer-aided applications, plus two years of experience in a cashier function in education or banking. Additional education may substitute for some experience   

May require a valid driver’s license.

 Supplemental Information:

1. Online District Application
2. Resume
3. Typing Certificate 35 wpm (within the last 6 months)
4. Unofficial Transcripts